 |
|
Kristin
White
del
Rosso,
Pea
Organizing
Services,
Inc.
|
Work
Smarter by Managing
Your Paper Load
The
advent of technology and its myriad of tools and gadgets
have made a tremendous impact in the world and in our
lives. They are also essential to being productive
and organized in the workplace by helping keep us from
being buried in papers, which can be quite costly.
According
to studies, Americans spend 9,000,000 hours per day searching
for misplaced items. Furthermore,
research shows that the average worker spends 150 hours
per year looking for misplaced information and that an
average of $250 is spent in recreating a lost document.
What
are some ways in which businesses and individuals work
smarter while effectively managing their paper load?
There
are four areas in particular where technology can make
you more efficient and be more productive so that you
don’t have to spend countless hours searching for
documents.
•
File Management Solution:
Whether you need to keep from getting
buried in a mound of papers or you need to manage papers
that have already been filed, a great technology
tool is The Paper Tiger software, which organizes documents
and information using a numeric filing system. The Paper
Tiger helps users easily find documents and tame the paper
clutter.
•
Contact Management Solution:
Need to keep track of contacts, potential clients or create
a user-friendly database? Products
such as ACT! by Sage Software, which can be purchased,
or Microsoft Outlook, which comes free with most computers,
are great tools to manage your contacts, appointments
and to-do reminders.
•
Financial Management Solution:
Say good-bye to folders and calculating
spreadsheet formulas. Consider using financial
software such as Quickbooks or Quickbooks Pro to help
you keep track of invoices and other key areas of your
business and personal finances. This type of
software is user friendly and its uses can be customized
to your specific needs. It makes getting ready for tax
season a lot easier too.
•
Life Management Solution:
Electronic
organizers, such as Palm Pilots™, are the ideal
solution for staying on top of things in everyday life
and don’t have to be relegated to just address books.
They can serve as your roadmap to organization so you
can consolidate those scattered reminder notes into an
electronic organization atlas. You can store a
wide array of information including: directions, a schedule
of errands, online information, important codes (since
Palm Pilots™ offer protection within security walls),
health checkup reminders, car maintenance reminders, gift
ideas and sizes, and the location of your car in a parking
lot.
While
technology tools are useful and can be fun, use them wisely.
Be sure they actually save
time and help you stay in balance. If
you spend time fixing errors, learning unneeded skills
or playing games, it is not a good time investment.
|
Kristin
White
del
Rosso,
President
of
Pea
Organizing
Services,
Inc.
is
a
professional
organizing
consultant,
who
has
been
awarded
designation
as
the
first
to
be
OMI-Certified
in
the
area
of
professional
organizing
in
North
and
South
Carolina.
She
is
a
member
of
the
NAPO
Golden
Circle,
a
Certified
Member
of
the
International
Association
of
Professional
Organizers
(IAPO)
and
a
Certified
Productivity
Trainer
and
Authorized
Consultant
(PTAC™)
from
the
Hemphill
Productivity
Institute.
She
has
also
earned
a
Certificate
of
Study
in
Basic
Attention
Deficit
Disorder
(ADD)
Issues,
a
Certificate
of
Study
in
Chronic
Disorganization,
and
a
Certificate
of
Study
in
Learning
Styles
and
Modalities
from
the
National
Study
Group
of
Chronic
Disorganization
(NSGCD).
